JaniVisit
Manage visitors in a simple, user-friendly and secure way
Whether you’re hosting consultants, third-part contractors or project employees – your company or institution will need to provide temporary access to specific areas. The JaniVisit module from Drakos keeps your visitor management running smoothly by reducing the load on your reception or checkpoint personnel while also providing the highest-possible security for your business.
New visitors in a few simple steps
Using JaniVisit, you can create new visitor accounts in just a few clicks, then assign access rights to the necessary spaces at the necessary times and then print out an ID immediately. To simplify registration, information about a visit can be entered in advance. When the guest arrives, the employees at reception then need only select the appropriate entry, note the time of arrival and hand out the ID.
The visitor is notified about the pre-registration by email. An ICS file can be attached to this email in order to import the appointment into Outlook. Using JaniVisit Pro, you can also send a QR code that enables convenient check-in.
Provide additional information
JaniVisit also offers the option of recording additional information such as vehicle licence plates and legitimation/security documentation. Beyond this, persons who are barred from access under any circumstances can also be flagged in the system.
Because JaniVisit is a module of JaniWeb, it links directly to your access management system (JaniAccess is a prerequisite), meaning you have control at all times of who can access what and when, even for visitors.
Keep visitors in view at all times
JaniVisit provides an clear overview of which visitors are currently on premises or are expected. And if you need greater details: The extensive analysis function in JaniVisit lets you see a detailed list at any time of all past visits, including the option to export to the PDF, CSV (Excel) or XML formats.
Here too, all information is anonymised in accordance with GDPR rules and regulations.
Your advantages with JaniVisit
Quick and simple logging and administration of visitors using any modern web browser
Secure assignment of access rights through direct connection to access management (JaniAccess is a prerequisite)
Differentiation between one-off visitors (visitor pass only) and recurrent visitors such as third-party vendors visiting on multiple days (ID)
Convenient administration of third-party vendors
Direct creation and output of visitor IDs and visitor passes
Pre-registration of visitors simplifies the registration process
Overview of upcoming, current and past visits
Filtering by location (only visits to own location are shown)
Link to other JaniWeb modules (JaniAlarm, JaniAccess)
Even simpler:
Visitors register themselves
Visitor registration made easy
With JaniVisit Pro you can easily define the registration process yourself by arranging modules according to your company’s needs. Create separate processes for both day visitors and external company employees staying longer. Have your guests countersign safety instructions, non-disclosure agreements or other documents. And issue a visitor ID at the same time via a connected printer if required.
Your guests register in easy-to-follow steps on a standard tablet, PC or IPC, regardless of their location.
Prefill via QR code
In order to avoid misunderstandings and incorrect entries, the inviting employee can fill out a pre-registration form. In doing so, they specify all the important details of the visit in advance.
JaniVisit Pro sends an automatically generated QR code to the visitor, who only needs to hold it in front of the camera of the registration device. The input mask is filled in automatically, the visitor accepts, and that’s it!
What happens after check-in?
As soon as the visitor has checked in, the inviting employee receives an email notification and the visitor is marked as active in the system. This is useful in companies that have no reception, for example.
Alternatively, it is possible to categorise the guest as expected and only mark them as active when they report to reception.
Multilingual interface
The visitor self-registration user interface is available in English and German. Language selection is a separate operating step and therefore cannot be overlooked.